Head of Admin at Heritage Homes 2020

Head of Admin

Lagos

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Administrative & Office

Heritage Homes

Administrative & Office

Lagos|Full Time|Healthcare|

NGN Confidential

Job Summary

The Head of Admin will ensure the operations of the home are within a secure, efficient and organized work environment. The Head of Admin is required to play a key role in overseeing finances, logistics, information systems and special projects; researching organisations and individuals to find opportunities, increasing the value of current donors while attracting ones

• Minimum Qualification: Degree
• Experience Level: Mid level
• Experience Length: 5 years

Job Description

Reports To:

• The Head of Admin will report to the Assistant General Manager (AGM)

Resposibilities and Duties:
ADMINISTRATION:

• Organize office operations and procedures in line with the approved policies guiding the Home.
• Manage contract and price negotiations with office vendors and service providers
• Receive incoming calls and emails; respond appropriately and route correspondences to the appropriate quarters

FINANCIAL:

• To ensure that the Company's financial and administrative procedures are adhered to and to work within a set budget.
• Forecast requirements; provide support in the preparation of annual budget; schedule expenditures; analyse variances; initiating corrective actions

INVENTORY MANAGEMENT:

• Create database and spread sheets to improve inventory management and reporting accuracy
• Receive store supplies, donations (cash and kind) in the home.
• Set up a structure for monitoring fixed and non-fixed inventory in the home.
• Monitor maintenance and repairs of all company assets in home

HUMAN RESOURCE:

• To be involved in recruitment of staff in the Home, including vetting, interviewing and inducting employees.
• provide daily training and motivation for staff
• Assess HR requirements in Ikota and advise appropriately

BUSINESS DEVELOPMENT/P.R MANAGEMENT:

• Researching business opportunities and viable income streams for the orphanage.
• Manage company publicity and programmes
• Manage company social media platforms and online communications including Heritage website and online chats.
• Liaise with the various internal and external partners /stakeholders and donors to ensure that the care needs of and existing children are met.
• Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
• Design and implement a strategy for raising funds for the home.

HEALTH, SAFETY & ENVIRONMENT:

• To ensure a clean and safe environment at all times; ensure that the physical state of the building is maintained to a high standard and that all repair/maintenance problems are dealt with promptly.
• Any other such duties as may be required from time to time by the Management.

Head of Admin’s Requirements:

• B.Sc. or HND in Business Administration or any related discipline
• Experience working in an educational, non-profit or medical institution (not less than 5 years ) required
• General office administration
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Emotional resilience
• High level of integrity and discretion
• Ability to communicate and interact well with people of different educational, linguistic, cultural and socio-economic backgrounds.
• A creative mind with an ability to suggest improvements
• Excellent written and verbal communication skills
• Exceptional leadership, time, task, and resource management skills
• Working with children out of their home environment
• Ability to offer a high level of pastoral care to children

Apply here>>>>