Description
We particularly encourage applications from women as they are currently under-represented within MSION at the management level.
Marie Stopes International Organisation Nigeria (MSION) is a results-oriented Social Business, which uses modern management and marketing techniques to provide reproductive health care and allied services. MSION’s goal is to meet the needs of underserved Nigerians and dramatically improve access and use of a range of reproductive health services.
MSION is part of Marie Stopes International’s Global Partnership which is in over 37 countries worldwide.
The core responsibility of this post is to use your:
￭ initiative ￭ energy ￭ persistence ￭ results orientation
￭ drive ￭ integrity ￭ enthusiasm ￭ commitment to personal development
To further MSI’s partnership mission: enabling individuals to have children by choice not chance.
About this role:
The Logistics Officer will play a strategic role in the overall MSION sustainability strategy for the Centre network as we transit to a more viable position in our broader private sector engagement. This role will work directly to support efficient and effective set up of the Centre Pharmacy chain as part of the Centre revitalization and revenue expansion strategy. This will include formulary identification, processes set up, licensing and engagement of relevant regulatory/trade agencies/associations. The holder will also play a critical part in set-up of the stock procurement system, staffing, and trainings as relevant and periodic review of the Procurement Policy of the Centre Pharmacy Business Strategy, amongst other functions.
Specific Duties in relation to the Responsibilities
- Management & Administration of Procurement Functions:
- Direct supervision of all procurement and logistical processes for the Business Unit to ensure effective program implementation, coordinating all inbound and outbound traffic, maximizing cost-effectiveness, and tracking all consignments.
- Review of current and planned formulary and operations to provide recommendations that will improve access to essential medicines.
- Manage the buying and delivery process of services, medicines, and equipment on behalf of MSION.
- Map the current purchasing and distribution/delivery channels of medicines from provider to end-user, identifying the actors involved in each phase.
- Prepare monthly management reports as well as analyze statistical and purchasing data to help make informed and strategic decisions.
- Product(s) Procurement and Management
The Logistics Officer will:
- Generate comprehensive formulary as applicable and advise on a quarterly review of this listing as necessary
- Support with enlisting and coding all products on point of sale system
- Procure products with NAFDAC registration while ensuring that products with long shelf life and long expiry dates are stocked
- Develop guidelines based on regulatory standards on procurement of relevant stock, and storage and stock management
- Identify and resolve the bottlenecks/barriers which cause and/or contribute to the challenges being faced in ensuring access to essential medicines in the different business unit locations, including but not limited to physical, financial, geographic, and cultural.
- Review the medical supplies inventory data as entered the Billing system and compare with the actual data for physical count inventory
- Review the procurement procedures and its impact on inventory requirements.
- Define a matrix for measuring the efficiency and transparency of the supply chain operations.
- Pricing and Billing Systems Management
The Logistics Officer will support and determine the following:
- Determine the right prices for medicines and services, applying the right margins to ensure the utmost returns for MSION.
- Negotiate rates with pharmaceutical and equipment vendors, ensuring that the best possible rates are secured in-line with MSION’s buying policy.
- Periodically conduct a review of the prices of medicines comparing generic to non-generic, bulk purchase vs. unit cost to demonstrate the advantages and disadvantages of each, ensuring that the Business Unit always remains competitive
- Set up stock procurement linkages with credit suppliers/distributors to ensure cease-less MOQ is maintained and stock is supplied at the best negotiated rates
- Support with Regulatory Affairs and Licensing Compliance Management
The Logistics Officer will ensure the following before:
- Ensure CAC business registration is done for the Business Unit, as may be necessary
- Ensure all regulatory requirement by the relevant regulatory bodies and all other regulatory agency / trade association requirements are fulfilled in time
- Provide licensing compliance management support and work with relevant government institution to fast track process of licensing and monitor expiry of licensing.
- Staffing Support
The Logistics Officer will ensure the following:
- Engage healthcare assistants, cleaners, official security, and dispatch rider (on needs basis) for product delivery to customers or other business branches.
- Technical Support, Knowledge Integration and Learning
The Logistics Officer will ensure the following:
- Monitor and report on public policy environment in practicing environment that impacts on health policy with a focus on health systems strengthening and quality improvement, including key discussions, innovations, reports, and policy papers
- Develop expert advice, guidelines, protocols, and pathway development for Business Unit, and redesigning same where applicable.
- Evidence of strong and effective working relationships with regulatory bodies, staff and ministry of health and other relevant stakeholders
- Manage and coordinate implementation learning related to private sector especially for business development.
Attitude / Motivation:
- Pro-choice
- Motivated personally and professionally to develop self and others
- Willingness to travel as requested
Qualifications and Requisite Skills:
- First degree with ground knowledge of healthcare product marketing as relevant
- 2 years demonstrated technical knowledge and successful expertise in designing, managing supply chain processes and team coordination
- Good understanding of the health sector supply chain processes.
- Must be entrepreneurial with proven abilities to run a business, set priorities and to work collaboratively with persons and groups including organisations in a collaborative way
- Possess outstanding professional reputation and have strong demonstrated interpersonal, written, and oral presentation skills
- Strong results orientation, with the ability to challenge existing mind-sets and provide reasons and solutions for change
- Experience in the usage of computers and office software packages (particularly Word, Excel and PowerPoint
